{"id":5440,"date":"2014-09-05T06:29:43","date_gmt":"2014-09-05T12:29:43","guid":{"rendered":"http:\/\/corevalues.com\/?p=5440"},"modified":"2014-09-05T06:29:43","modified_gmt":"2014-09-05T12:29:43","slug":"meetings-are-a-team-building-activity-ceos-shouldnt-ignore","status":"publish","type":"post","link":"https:\/\/corevalues.com\/dev\/2014\/09\/05\/meetings-are-a-team-building-activity-ceos-shouldnt-ignore\/","title":{"rendered":"Meetings Are A Team Building Activity CEOs Shouldn&#8217;t Ignore"},"content":{"rendered":"<header>\n<div><a href=\"https:\/\/corevalues.com\/wp-content\/uploads\/2014\/07\/time-concept.jpg\"><img loading=\"lazy\" decoding=\"async\" loading=\"lazy\" class=\"alignleft size-medium wp-image-5503\" src=\"https:\/\/corevalues.com\/wp-content\/uploads\/2014\/07\/time-concept-300x199.jpg\" alt=\"Time concept\" width=\"300\" height=\"199\" \/><\/a>Are team meetings a waste of time? To some they are if nothing is accomplished. While team meetings are an important team building activity, all too often they are mismanaged resulting in time and productivity losses.<\/div>\n<div><\/div>\n<div>It doesn&#8217;t have to be that way.\u00a0 However, if team meetings are not improved from the top down, accountability suffers.<\/div>\n<div><\/div>\n<div class=\"bw-release-story\">According to recent time management studies conducted by Bain and Associates, top executives lose thousands of hours each year responding to email and sitting in unproductive meetings, and the losses snowball through their organizations \u2013 simply because companies do not track and monitor employee time as tightly as any other resource, such as capital.<br \/>\nBain\u2019s research finds that 15 percent of an organization\u2019s collective time is spent in meetings, a number that has increased steadily since 2008. One company\u2019s weekly senior leadership meeting directly consumed 7,000 hours per year for the attendees \u2013 but 300,000 hours companywide among subordinates in preparation and related meetings.Yet most companies have no ability to quantify how their executives and other employees spend their time because they do not track and measure it.<\/p>\n<p>Bain teamed with VoloMetrix, an enterprise analytics company, to examine the time budgets of 17 large corporations. Among their findings:<\/p>\n<ul>\n<li class=\"bwlistitemmargb\">Executives today on average receive 30,000 external communications per year, up from 1,000 in the 1970s. At the current rate, executives will soon spend more than one day each week managing electronic communications.<\/li>\n<li class=\"bwlistitemmargb\">Senior executives on average devote more than two days each week to meetings with three or more coworkers. A meeting that starts just five minutes late costs a company eight percent of that meeting \u2013 a loss that would be untenable in any other resource category.<\/li>\n<li class=\"bwlistitemmargb\">Meetings are often scheduled \u201cjust because,\u201d and dysfunctional meeting behavior is on the rise. At one company, about 1 in 5 meeting participants sent an average of three or more emails for every 30 minutes of meeting time. At a sample 10,000-employee business, $60 million \u2013 20 percent of the total cost of meetings \u2013 was squandered in unproductive activity.<\/li>\n<\/ul>\n<p>Although Bain&#8217;s homework on this issue is impressive, what this speaks to is ineffective group norms and equally ineffective team management practices.<\/p>\n<p>The problem stems from corporate culture and foggy expectations and performance measures.\u00a0\u00a0 Organizations evolve into complex mechanisms that require increasing maintenance to function smoothly, and a corporate culture springs up to support this effort, siphoning resources away from externally-focused, customer-serving tasks.\u00a0 However, organizations that fail to monitor inner effectiveness frequently show poor rating in external effectiveness as well.<\/p>\n<p>Given this, what causes meeting management ineffectiveness?<\/p>\n<p>The\u00a0 research highlights these eight deadly time management sins and their cures:<\/p>\n<ul>\n<li class=\"bwlistitemmargb\"><b>Muddled companywide agendas:<\/b> Make them clear and selective so all know how to use extra time and what tasks can be shelved with penalty.<\/li>\n<li class=\"bwlistitemmargb\"><b>\u201cTime is free\u201d approach to scheduling:<\/b> Create zero-based time budget and manage organizational time as rigorously as capital assets.<\/li>\n<li class=\"bwlistitemmargb\"><b>\u201cLet\u2019s start a project\u201d<\/b> <b>mindset<\/b>: Require a business case for any new project.<\/li>\n<li class=\"bwlistitemmargb\"><b>Thickening middle: <\/b>Simplify the organization. More managers and layers robs time and creates more work for others.<\/li>\n<li class=\"bwlistitemmargb\"><b>ACS \u2013 \u201cAnyone Can Schedule\u201d:<\/b> Create a line of authority for who can call and set meetings.<\/li>\n<li class=\"bwlistitemmargb\"><b>Decision-making or decision-murky?<\/b> Manage decision-making \u2013 not the matrix for it \u2013 by standardizing the process.<\/li>\n<li class=\"bwlistitemmargb\"><b>Meeting Time is Free Time: <\/b>Establish discipline by requiring clear agendas, advance preparation, on-time starts. When possible, finish early.<\/li>\n<li class=\"bwlistitemmargb\"><b>\u201cWhere\u2019d the time go?\u201d <\/b>Track<b> <\/b>meeting time, attendance and email volume to assess productivity. What is not monitored cannot be measured.<\/li>\n<\/ul>\n<p>If time really was money, and accounted for in the same way,\u00a0 would\u00a0many companies be running huge deficits? Probably not. Tracking the effectiveness of team building activities such as team meetings and connecting them to project deliverables is one way to stem the flow of wasted time and effort.<\/p>\n<p>Copyright TIGERS Success Series, Inc.<\/p>\n<p><a href=\"https:\/\/corevalues.com\/wp-content\/uploads\/2014\/01\/uparrwow-e1391183669790.jpg\"><img loading=\"lazy\" decoding=\"async\" loading=\"lazy\" class=\"alignleft size-medium wp-image-5232\" src=\"https:\/\/corevalues.com\/wp-content\/uploads\/2014\/01\/uparrwow-e1391183633734-235x300.jpg\" alt=\"uparrwow\" width=\"235\" height=\"300\" \/><\/a>About <a href=\"http:\/\/corevalues.tigerssuccessseries.com\">TIGERS Success Series<\/a><\/p>\n<p>TIGERS Success Series is a Bend, Oregon Team Building Consultant that has helped leaders build high performance teams and collaborative work communities for over 20 years.\u00a0 TIGERS offers <a href=\"http:\/\/6principles.corevalues.com\/\">team building events<\/a>, team development consulting, <a href=\"https:\/\/corevalues.com\/tigers-team-wheel-game\">team building licenses and certification<\/a>, and team monitoring resources to help leaders track and measure the team development process.<\/p>\n<\/div>\n<\/header>\n","protected":false},"excerpt":{"rendered":"<p>Are team meetings a waste of time? To some they are if nothing is accomplished. While team meetings are an important team building activity, all too often they are mismanaged resulting in time and productivity losses. It doesn&#8217;t have to be that way.\u00a0 However, if team meetings are not improved from the top down, accountability [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"nf_dc_page":"","footnotes":""},"categories":[476,689,593,297,340],"tags":[278,690],"class_list":["post-5440","post","type-post","status-publish","format-standard","hentry","category-culture","category-employee-productivity","category-meeting-management","category-polls","category-research","tag-productivity","tag-team-meeting-management"],"_links":{"self":[{"href":"https:\/\/corevalues.com\/dev\/wp-json\/wp\/v2\/posts\/5440","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/corevalues.com\/dev\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/corevalues.com\/dev\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/corevalues.com\/dev\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/corevalues.com\/dev\/wp-json\/wp\/v2\/comments?post=5440"}],"version-history":[{"count":0,"href":"https:\/\/corevalues.com\/dev\/wp-json\/wp\/v2\/posts\/5440\/revisions"}],"wp:attachment":[{"href":"https:\/\/corevalues.com\/dev\/wp-json\/wp\/v2\/media?parent=5440"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/corevalues.com\/dev\/wp-json\/wp\/v2\/categories?post=5440"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/corevalues.com\/dev\/wp-json\/wp\/v2\/tags?post=5440"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}